Senior HR & Admin Executive / Assistant Manager

Reports to: HR Manager
Department: Human Resource and Administration (HRA)
Industry: Manufacturing — Automotive
Location: Malaysia

Responsibilities:

Human Resource & Administration Management

• Provides HR Administrative functions in the area of recruitment, training and development, people and performance management, social welfares as well as updating and maintenance of HR records.
• Prepare monthly payroll inclusive record of salary adjustment, increment, deductions, allowance claims and overtime claims etc.
• Attend and preparing documents to immigration, Socso Department & Labor Office whenever is necessary for foreign worker & local staffs.
• Prepare and assist in handing Disciplinary Action (DA) issues, conduct Domestic Inquiry (DI), counseling and Coaching etc.
• In Charge and alliance with Tenancy Agreement, Rental Issues, arranging maintenance & repairing jobs etc.
• Coordinates, negotiates and liaises with employment and advertising agents on service fee, advertisement recruitment and interview schedule.
• Preparing necessary letter for recruitment
• Conduct orientation program to new employees.
• Coordinates and liaises with external consultants on employee’s training needs and arranges training schedules for employees.
• HRDF fund and Grant application online.
• Evaluate the effectiveness of the respective training programs by obtaining feedback from employee.
• Attend to employees grievance and complaint; provide guidance if necessary.
• Provide feedback to the management to enhance a better and cordial working environment.
• Organize corporate events such as company’s dinner, corporate trips, family day etc.
• Design, reviews, updates and maintains proper filing of insurance policy, HR’ handbook, performance appraisal for and training schedules.
• Involves in yearly manpower planning and expansion.
• Preparing in drafting out HR Letters and reports.
• Undertake any other ad-hoc duties as assigned.

Training & Development

• Identify and recommend appropriate solutions to meet training needs.
• Develop and implement training policies, procedures and manage overall training programs.
• Design and develop relevant training modules based on individual/ department/ company needs.
• Coordinate the training programs that are conducted by external parties.
• Conduct audits to measure the effectiveness of training programs.
• Responsible for evaluating the effectiveness of training modules in line with the strategic plan of raising capabilities and developing talents.
• Provide opportunity for the employees to develop through mentoring, cross-training, internships, campus staff organizations, professional associations, committee and task force assignment, skill assessment programs,
• In charge & provide in department’s KPI, ISO documentations and procedures.
• Assist and participate in any improvement activities throughout the organization.
• To comply ISO 9001:2008 and ISO/ TS 16949: 2009 requirements.

Subordinates directly report to:

Payroll Administrator/ Clerk

Limit of authority:

Propose training plan & budget

Requirements:

• Qualified with at least Diploma in relevant field or equivalent.
• Minimum 3 – 4 years experience in related field
• Advance with computer knowledge such as Microsoft Word, Excel & Power Point
• Experience in payroll processing and providing administrative assistance.
• Experience in dealing with government bodies (Socso, KWSP & LHDN), Imigresen & DA issues.
• Experience in foreign worker application, renewal & related matters.
• Ability to work on own initiative with minimal supervision.
• Initiative to learn, challenge & work under pressure.
• Diplomatic & discreet.
• Good verbal & written skills in business form & government letter.
• An organized and thorough approach to work.
• Ability to manage a heavy workload and at times conflicting priorities as well as tracking progress on a wide range of tasks.
• Analytical/ Problem Solving skills.
• Ability to communicate and teach complex concepts in simple terms.
• Able to communicate well with other departments & personnel.
• Self-motivation person as an initiative geared toward personal growth & teamwork.
• Initiative to work, strong interpersonal